Inquiry about Carpentries Workshop

Please fill out this form to request information about hosting a workshop at your institution. We'll get back to you shortly to provide information and answer any questions you might have. Please be advised that a workshop will not be scheduled until it has been confirmed by the host and The Carpentries Workshop Administrator. Our workshops are organised based on the order the Workshop Request Form is received and finalized.

If you already know you would like a workshop at your institution, please use our request a workshop form to get started with scheduling. Thank you!

Personal (first) name*

Family (last) name

Email address*

Secondary email address

This is an optional, secondary email address we can use to contact you.

Institutional affiliation

If your institution isn't on the list, enter its name below the list.

Please enter institution name if it's not on the list above.

Please provide URL.

Department/School/Library affiliation (if applicable)

Workshop location*

City, state, or province.

Country*

Will this workshop be held online or in-person?*

Online

In-person

Not sure

What kinds of data does your target audience routinely work with?

Check all that apply.

Don't know yet

Spatial data - data that can be mapped, includes data values and geographic coordinates (e.g. GeoTIFF, SHP, SHX)

Digital images (e.g. BMP, JPEG, PNG, TIFF) or videos (e.g. AVI, MOV, WAV)

Nucleotide sequences (e.g. FASTA, FASTQ, SAM)

Databases - tabular data organized into multiple cross-referenced tables (e.g. ACCDB, DB, MDB, SQL, SQLITE)

Unstructured text (e.g. HTML, TXT, XML)

Tabular data - data organized in rows and columns, often stored as spreadsheet files (e.g. CSV, ODS, TSV, XLS)

Library data (e.g. MARC, XML, RDF, JSON)

Other:

Domains or topic of interest for target audience

Attendees' academic level / career stage

If you know the academic level(s) of your attendees, indicate them here. Check all that apply.

Don't know yet

Graduate

Post-doctorate

Undergraduate or below

Industry

Staff

Faculty

Attendees' level of computing experience

Indicate the attendees' level of computing experience, if known. We will ask attendees to fill in a skills survey before the workshop, so this answer can be an approximation. Check all that apply.

Novice (uses a spreadsheet for data analysis rather than writing code)

Intermediate (can write a few lines of code for personal use)

Proficient (writes multi-page programs which may be shared with others)

Don't know yet

Please describe your anticipated audience, including their experience, background, and goals

Preferred dates

Our workshops typically run two full days. Please select your preferred first day for the workshop. If you do not have exact dates or are interested in an alternative schedule, please indicate so below. Because we need to coordinate with instructors, a minimum of 2-3 months lead time is required for workshop planning.

If your dates are not set, please provide more information below

What is the preferred language of communication for the workshop?

Our workshops are offered primarily in English, with a few of our lessons available in Spanish. While materials are mainly in English, we know it can be valuable to have an instructor who speaks the native language of the learners. We will attempt to locate Instructors speaking a particular language, but cannot guarantee the availability of non-English speaking Instructors.

Which of the following applies to your payment for the administrative fee?*

The Carpentries website workshop fee listing.
I am with a government site, university, or other nonprofit. I understand the workshop fee as listed on The Carpentries website and agree to follow through on The Carpentries invoicing process.

I am with a corporate or for-profit site. I understand the costs for for-profit organisations are higher than the price for not-for-profit organisations, as listed on The Carpentries website.

I am with a Member organisation so the workshop fee does not apply (instructor travel costs will still apply for in-person workshops).

I am requesting financial support for the workshop fee (instructor travel costs will still apply for in-person workshops)

How will you manage travel expenses for Carpentries Instructors?

Not sure yet.

Hotel and airfare will be booked by site; ground travel and meals/incidentals will be reimbursed within 60 days.

All expenses will be booked by instructors and reimbursed within 60 days.

Other:

If we proceed with coordinating a workshop, I will agree to the following:

Regardless of the fee due to The Carpentries, I understand I am also responsible for travel costs for the Instructors which can include airfare, ground travel, hotel, and meals/incidentals. I understand local Instructors will be prioritized but not guaranteed. Instructor travel costs are managed directly between the host site and the Instructors, not through The Carpentries. I will share detailed information regarding policies and procedures for travel arrangements with instructors. All reimbursements will be completed within 60 days of the workshop.*

Our instructors live, teach, and travel globally. We understand that institutions may have citizenship, confindentiality agreements or other requirements for employees or volunteers who facilitate workshops. If your institution fits this description, please share your requirements or note that there are no restrictions.

Not sure yet.

No restrictions.

Other:

Would you like to have this workshop listed on our websites?
If selected "Yes", the workshop will be published on following websites: The Carpentries, Data Carpentry, Software Carpentry, Library Carpentry.
Yes

No

Is this workshop open to the public?
Many of our workshops restrict registration to learners from the hosting institution. If your workshop will be open to registrants outside of your institution please let us know below.
Not sure yet.

This event is open to the public.

This event is open primarily to the people inside of my institution.

Other:

Is there anyone you would like included on communication for this workshop? Please provide e-mail addresses.

How did you hear about The Carpentries?
Check all that apply.
Received an email or saw a flyer

From a newsletter or on university website

From the website for carpentries.org, datacarpentry.org, librarycarpentry.org, or software-carpentry.org

From my advisor or supervisor

From a friend or colleague

From social media

From a conference, meeting, or seminar

From a funding organization or program office

I am already a part of The Carpentries community

Other:

Will this workshop be conducted in-person or online? Is there any other information you would like to share with us?
Knowing if this workshop is on-line or in-person will help ensure we can best support you in coordinating the event.

If we proceed with coordinating a workshop, you will agree to the following:

I have read and agree to the data privacy policy of The Carpentries.*

I agree to abide by The Carpentries' Code of Conduct.*

I understand the responsibilities of the workshop host, including recruiting local helpers to support the workshop (1 helper for every 8-10 learners).*

I understand that if my workshop is less than two months away, The Carpentries can not guarantee availability of Instructors and I may not be able to hold my workshop as scheduled.

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